5 Ways Property Managers Are Saving Time & Money with Digital Forms

Learn how digital forms can elevate your business operations to save you time and money.

Now more than ever, businesses are prioritizing their team’s efficiency and productivity. As the world embraces digital transformation, the need for streamlined processes has never been more prevalent. 

For property managers, even reducing time spent completing a property contract or rental property agreement by 30 minutes per day per document can open the door for their management firm or business to take on more clients, create a happier work environment for employees, increase customer satisfaction, and much more.

Property management firms are consistently handling various properties at once – requiring data collection to be organized and easily accessible within seconds. Paper forms add to these delays, causing customer frustration, wasted time spent on administrative resources, manual tedious tasks, and much more.

Digital forms have proven to be the answer to eliminating administrative burdens, while also saving businesses money on operational and administrative costs. GoFormz offers a powerful mobile forms automation tool that modernizes business operations and increases productivity and efficiency. 

One of the greatest benefits of GoFormz is the mobility of digital forms. Digital forms can be filled out, completed, and submitted from various locations on any device (computer, tablet, or mobile), even while offline. This feature greatly simplifies the data collection process for property managers and clients – increasing productivity, satisfaction, and efficiency for all parties involved.

Getting started with GoFormz is easy and only takes a few minutes. You can even try our 14-day free trial at our Advanced Edition to get an idea of the platform and whether or not it will meet your business needs. Otherwise, if you’re interested in learning more about how property managers can save time and money using our digital forms solution, check out these five ways below: 

Public Forms – Share and collect client forms

One of the most overlooked ways of saving time is by eliminating the manual delivery of paper documents. By removing paper from your operation entirely and introducing digital forms into your office, teams can eliminate manual form deliveries entirely. 

With the GoFormz Public Forms feature, you can share links to your online forms with anyone, allowing them the ability to enter information and complete forms from any location. With the ability to share links to your forms with users outside your GoFormz account, this feature enables individuals the ability to input data, like Signatures, into your forms – simplifying authorizations, client communications, collaboration, and much more. 

For example, if a property manager is looking to save time when responding to tenant requests, they can add a link to their online form on their property management website – increasing visibility and access to a critical document and enhancing customer satisfaction all in one. 

For more information on Public Forms, check out how Balmain and Co. leverage this feature to save their operation time on customer care claims – increasing their customer service, communication, response times, and operational visibility for management. 

Automated Workflows – Streamline the flow of forms and data

Automation is the key to significant time and costs savings. GoFormz makes automating your daily tasks and processes easy, using Automated Workflows. Automated Workflows are used to increase productivity across departments, streamline customer communication, accelerate the processing of rental contracts, rental applications, rent payments, and much, and even route forms and data to third-party applications. This is accomplished through the configuration of Triggers, which ensure specific actions are completed as a result of predetermined events. 

For example, when a tenant completes their portion of a rental lease agreement, that digital form can be instantly routed to property managers, integrated applications, and more, using information input into the form to dynamically choose each form’s destination.

To learn more about how users are saving 40+ administrative hours per week through Automated Workflows, check out how NQ Cranes leverages this feature to automate communication between back-office and field personnel.

Reporting Tool – Garner actionable insights in real-time

Don’t trap your data in paper forms or cumbersome spreadsheets – unlock your insights with powerful reporting! With GoFormz, your data is used to garner actionable insights for your business. Leveraging the Reporting Tool, your property management teams can easily run comprehensive reports across your entire data collection, identify trends and opportunities, and any obstacles in real-time. The best part about this feature is that GoFormz reports are dynamic – as your data collection grows, your reports will adjust accordingly to include new information.

For example, as a property manager, if you wanted to run a report on how many month-to-month leases stay longer than 30 days within a specific building, that report can be generated through the GoFormz Reporting Tool in a matter of seconds. This feature significantly saves your business time and energy spent acquiring this data through the automated nature of our powerful form builder. 

For further information on how the Reporting Tool can save your operation a significant amount of time, check out how ARC American uses scheduled reports to streamline payroll processing, increase accuracy, and save time.

Integrations – Connect your operation end-to-end

Centralize your data collection by integrating your existing business applications with GoFormz to enrich your systems with real-time data. You can leverage our collection of existing integrations or build one of your own using the GoFormz API. Utilizing integrations establish a constant current of real-time data for your firm and open the door for opportunities to streamline form completion processes such as dispatching forms pre-populated with customer information from connected databases.

For more information on how integrations can save your operation time and money, check out how NTL Pipelines saves roughly $20,000 in daily savings leveraging integrations.

Elevated Collaboration - Gather data from teammates and tenants

Collaboration is oftentimes a bottleneck, especially when dealing with tenants and colleagues in remote locations. With mobile forms, your operation can increase productivity, respond to customers more efficiently, and simplify communication. With access to data in real-time, your business can tackle obstacles quicker through automatically transferring forms, setting up alerts and notifications, and accelerating processes to save time.

For example, rather than waiting for numerous tenants to authorize a rental property agreement and manually deliver that document, save both the property manager and tenants time by digitizing the document to allow for collaboration and simplified communication. From there, the document can be automatically routed to all collective parties, eliminating the need for rekeying information and costly delays.

To gain a better understanding of how your property management firm can see an increase in time and money savings, check out how PSA saves over $350,000 a year through digital collaboration.

By leveraging digital forms, property management firms of all sizes can capture better, accurate data, all while saving their operation significant time and money. To learn more about how property managers are utilizing digital forms, check out how these five benefits to digitizing rental lease agreements or check out these top digital forms for property management firms. It’s never too late to start your digital transformation, so get started today with a free trial of our platform!