5 Benefits to Digitizing Your Rental Lease Agreements

Digitally transform the renter’s experience and pave the way for rental lease agreements

The world is continuously evolving and changing, but some things don’t ever seem to change. Paperwork is one such constant - whether you’re signing rental lease agreements or sending invoices to clients, forms are required in almost every industry.

The real estate industry utilizes paper forms for various needs, one of which being rental lease agreements. Ever wonder why property management companies take so long to process contracts or documents? It’s because of the paper form pile-up they experience in the office on a daily basis!

Fortunately, digital and online forms provide an easy solution to real estate paper form pile-ups. Check out these five reasons why you should switch from paper to digital forms when completing rental lease agreements:

Remote access
Ever find it challenging to get all collective parties in the same room at the same time to sign a new lease agreement? By eliminating paper and using digital forms for rental lease agreements, tenants can access their rental documents from anywhere at any time.

Go green, eliminate paper
Paper usage is an issue, especially in the real estate industry. Rental agreements can range from one to multiple pieces of paper that sometimes only require as little as a signature. Digital lease agreements empower your operation to reduce paper usage and pave the way for a more modern, sustainable means of documentation.

No room for errors
Oftentimes handwriting can be misinterpreted or misread due to illegible print. With digital forms, documents are easily legible which improves time efficiency and decreases costs within property management firms. Data is captured instantaneously and allows property managers the ability to send copies of forms to owners directly without having to take extra steps to take pictures, fax, or download copies of rental lease agreements. 

Customizable agreements
Digital forms provide various benefits that paper forms can’t offer. One of which is through Conditional Logic that can be used to show, hide, highlight or require certain fields by applying certain parameters to field values. For example, if certain sections require a Signature field for the renter to sign, users can configure the field to be required so there won’t ever be missing data for rental property managers and owners. 

Easily renewable
When a lease agreement is approaching its expiration, oftentimes tenants look to renew their lease for another 6-month or year-long lease. When using paper forms, the same issues arise 一 tenants have to go through the same agreement and fill out the same information that was already recorded on the previous lease. By using digital forms, that same data that was recorded previously can be easily referenced within a new agreement. Ultimately saving time and energy when it comes to renewing lease agreements.

Streamline the renter’s experience with digital rental lease agreements. By transforming paper forms to digital forms, you are expediting tenant processing, optimizing organization, and renewing leases faster, and easier than ever before. Learn more about how digital forms can benefit the real estate industry.