Streamline Data Entry with Auto-Fill Fields

Data entry automation is crucial for businesses of all industries and sizes

Data is of the utmost importance in today’s business world. From building data entry forms for field teams to document processing from a data entry automation software – it’s all critical! Data is used to manage projects, build reports, operate businesses, but most importantly, understand a client base. When businesses leverage paper forms to capture critical data, they create opportunities for human error, create obstacles to extract data, and make it nearly impossible to garner actionable insights in a timely fashion.

Meanwhile, having the ability to auto-populate fields adds an extra layer of quality assurance and efficiency that adds to the benefits of digitizing your data capture workflow. Additionally, GoFormz is the only data entry automation software that allows businesses to maintain the exact formatting of their forms – providing a familiar interface that simplifies the onboarding process, even for those that aren’t the most technologically savvy. 

You can try our auto-fill form software for free with our 14-day trial today or learn how you can easily streamline data entry with auto fill fields below:

Data Sources and Drop Down menus
Make data entry faster, easier, and more accurate by setting up fields with Drop Down lists that pull information from structured Data Sources. These Data Sources allow users to instantly reference specific information and form fields to auto-populate fields with highly accurate, relevant information.

For example, if a technician were to enter their name within a form field, their email and other contact information would then fill with corresponding information stored within a Data Source. This means data is presented within a structured manner, encouraging data accuracy and increasing efficiency.
Learn how you can easily build Data Sources so you can quickly enter data accurately >

Dispatch pre-filled forms
Use Automated Workflows to instantly generate and dispatch mobile forms pre-filled with data to teams in the field – accelerating form completion and improving data accuracy for your operation. Automatically dispatching pre-filled documents is easy and can be set up in a few steps. 

Simply begin by selecting your Template which will automatically launch the Template Editor. Click Manage Events in the upper right-hand corner and then select Add Trigger to create a new event or select an existing event to act as the Trigger. Think of this next step as an ‘If/Then’ statement which will prompt the automated dispatch. When you determine your desired outcome, make sure you hit save! 
Learn how you can easily dispatch digital forms pre-filled with data >

Barcode Scanning to auto-populate form fields
Barcode Scanning can be used to significantly streamline data entry, especially when completing critical documents. Using Barcodes in conjunction with Data Sources allow users the opportunity to instantly populate corresponding fields with relevant information, like SKU numbers, product names, locations, and much more!  
Learn how you can use Barcode Scanning to populate your mobile form fields >

Automatically populate a user’s GPS location
GPS fields improve transparency into your field team’s activities across various job sites, locations, offices, and more. This powerful field can even be instantly populated when a user generates a new form, reducing data entry demands and ensuring an accurate location is entered every time. You can even hide your Location fields – meaning their location can be instantly populated without appearing on the form. 
Learn how you can instantly populate a User’s location when a new form is generated >

There are various methods to streamline data entry through auto-fill fields using GoFormz. Most importantly, there are various ways to eliminate redundant data entry through digitizing your day-to-day operations by simply eliminating paper. To learn more about how you can streamline data entry, check out how you can reduce data entry errors with auto-populated form fields and the various benefits that come with using auto-fill fields.