The Top 5 Benefits of Switching From PDFs to Fillable Forms

Transform your PDFs into fillable forms that can be used on your phone, tablet, or computer - no code or IT support required

Many teams still grapple with the frustrations of PDF data entry, resulting in frequent data entry errors, cumbersome form delivery, and siloed data. Although PDFs are digital, they cannot be optimized to incorporate logic or automations, and cannot move collected data into connected databases, systems of record, or reporting applications, isolating data. 

With GoFormz, it’s easy to digitize your PDFs for use on phones, tablets, and computers, maintaining the exact formatting of your original documents. Simply upload your PDF to the online GoFormz form builder, drag-and-drop fields onto your uploaded form, configure your form’s properties, and start filling out your fillable forms in the GoFormz mobile app. 

  1. More complete, accurate data capture
    Unlike PDFs, fillable digital forms allow users to add Conditional Logic and Dynamic Field Properties to guide data entry and enforce data capture rules. For example, electronic signature fields can be made dynamically Required based on entered data, Drop Down menu selections, or even a user’s Group membership. Features like Automatic Calculations can be configured to instantly provide totals and incorporate tax rates or discounts, to instantly provide highly accurate totals.

    The ability to optimize your fillable forms with logic allows your operation to rapidly improve the completeness and accuracy of entered data. With more accurate, comprehensive data capture, your operation can protect the integrity of its database while elevating the quality of insights and analysis. 

  2. New types of data
    Rigid PDFs don’t allow users to easily input new types of data, like Images, Sketches, GPS coordinates, or Signatures… but digital fillable forms do! Your digital forms can easily host Images taken from your mobile device, allows users to Sketch over images and embedded diagrams, can instantly populate GPS coordinates and Maps, and can easily capture Signatures. 

  3. Instant access to submitted forms and data
    PDF forms often require data rekeying, printing, and other wasteful administrative demands. By transforming your PDFs into digital fillable forms, submitted documents and data can be instantly accessed once submitted, accelerating form access and processing. Rather than waiting for forms to be printed and delivered or rekeyed into additional systems, forms can be instantly accessed and data can be automatically leveraged for reports, routed to connected systems of record, and more. 

  4. Data can be moved between forms, databases, systems
    Because data can be moved between your forms and connected systems, you can easily update spreadsheets, databases, corresponding records, and analytics in real-time. This functionality enriches the entirety of your operation with highly accurate information, without requiring additional administrative work from your team. 

  5. Access a small-screen optimized viewing mode
    When working on smaller devices, like phones, digital fillable forms allow your team to toggle between two viewing modes: Form View and List View. List View is a small-screen optimized viewing mode that allows users to view their form fields in an app-like index, perfect for smaller devices. 

Ready to get started? Click here to sign up for a free trial of the GoFormz mobile forms platform or explore our Quickstart Guide to learn more about digitizing your PDFs. 

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