8 Ways Digital Forms Can Help Your Small Business
Digital forms can help streamline your business data
Digital data can be transformative for any business, as it helps you to move faster and grow smarter while remaining competitive in the market to keep up with customer demand. No matter the type of business you’re running, or the type of data you’re collecting, chances are it can be done better, and faster, digitally. Using digital forms can help you capture critical data in real-time, resulting in a more effective, and efficient organization.
Have you started the process of transforming your small business using digital data, or are you just now starting to consider the idea? Here are eight powerful ways digital forms help small businesses like yours capture better, accurate data while streamlining and expediting processes:
Instant access: The primary benefit of using digital data in your business is that you have instant access, thereby saving your team’s time across the board. Waiting for paper forms to be delivered, collecting forms across offices or work sites, and manually compiling data are incredibly inefficient and time-consuming. A simple sign-up process can take days or weeks when it should be quick and efficient. With digital data, all you need to do is have your team fill out a form on their mobile or desktop device. They can fill out the digital form instantly, regardless of time or location.
Better collaboration: Collecting digital data via mobile and online forms makes it infinitely easier to collaborate with your remote workforce. Forms can be digitally routed, easily and instantly, from one location to another. Digital forms can be accessed anywhere with an internet connection, regardless of office or work site. This makes it easier for staff members to communicate between multiple locations.
Space savings: Switching to digital forms and utilizing cloud-based storage can save you a lot of space. This means that you also save money as well, not having to upgrade to a bigger office or pay for extra storage space as you grow and scale your business.
Quality control: Digital forms allow far greater control over the quality of the data you’re collecting. You can set up controls to ensure that people are submitting a valid email address, phone number, etc. Further, the form fields can be integrated with your existing databases, pushing synchronized data to all of your systems automatically. That way, information is error-free and always up-to-date.
Higher security standards: Standardized forms reduce room for error and legal risks. With automation, you can create forms that allow you to capture legally certified and secure digital signatures. With all of your forms in one workflow, you won’t have to worry about outdated, incorrect versions.
Audit trails: Some forms need to touch multiple people for input and signatures. Digital data allows you to track your forms through each step of the process, resulting in easy reporting and accurate audits. You’ll be able to tell, at a glance, exactly where the form has been and how far into the process you are. This simplifies any audit process.
Streamlined automation: Form automation can help streamline data and document processing for any small or medium-sized business that uses forms as a part of its operations. Whether you need inventory tracking or timesheet templates, digital forms allow you to create automated workflows that streamline your document management processes.
Cost savings: In the United States, companies spend over $120 billion on printed forms each year. There are many costs that can be eliminated by going paperless and relying on digital data to run your organization: ink costs, paper costs, printer maintenance, and of course the storage of all that paperwork can be a thing of the past. There’s simply no need to spend so much on printing and paper storage when modern technology allows you to do all this online.
By utilizing digital forms in your business, you’re able to collect digital data in real-time, directly integrate with other business applications, accelerate daily processes, reduce cost, bolster security, and significantly enhance your operation’s data flow and management.
About GoFormz
GoFormz is a digital forms solution that helps bring your data into a single, actionable place. We believe that everyone should be able to fill out their forms online and deliver products and services that redefine how people and businesses collect and process information. Whether you need a simple sign in template sheet, or a complex data workflow, GoFormz can bring your processes to the digital realm. Complete with an open API and multiple native integrations, you can rest assured that your data is always ready, wherever you need it.
